We are looking for a detail-oriented and experienced Real Estate Accounts Receivable/Payable Specialist to join our finance team. The ideal candidate will manage all aspects of accounts receivable and payable, ensuring accurate and timely processing of financial transactions. Experience with QuickBooks, handling phone calls, and rent collection is a significant plus.

Responsibilities:

• Accounts Receivable:

  • Process and manage incoming payments, ensuring accurate recording and timely deposits.
  • Generate and send out invoices, statements, and payment reminders to tenants and clients.
  • Monitor accounts to identify overdue payments and follow up with phone calls and emails.
  • Coordinate with property managers to handle rent collection and address any discrepancies.

• Accounts Payable:

  • Process vendor invoices, ensuring accuracy and compliance with purchase orders and contracts.
  • Schedule and prepare payments, including checks, wire transfers, and ACH payments.
  • Reconcile accounts payable transactions and resolve any discrepancies or issues.
  • Maintain and update vendor files, including W-9s and insurance certificates.

• Financial Reporting:

  • Assist in the preparation of financial reports, including monthly, quarterly, and annual statements.
  • Reconcile bank statements and accounts to ensure accurate financial records.
  • Assist with audits by providing necessary documentation and information.

• General Duties:

  • Maintain accurate and organized records of all financial transactions.
  • Respond to inquiries from tenants, vendors, and other stakeholders regarding payment and billing issues.
  • Collaborate with the finance team to streamline processes and improve efficiency.
  • Stay updated on industry best practices and regulatory requirements related to accounts receivable and payable.

Requirements:

• Proven experience as an Accounts Receivable/Payable Specialist, preferably in the real estate industry.
• Proficiency in QuickBooks is essential.
• Strong understanding of accounting principles and practices.
• Experience with rent collection and tenant billing is a plus.
• Excellent communication skills, both written and verbal, with experience handling phone calls.
• Strong organizational and time-management skills with attention to detail.
• Ability to work independently and as part of a team.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred.