We are looking for a proactive and organized Virtual Assistant with experience in the wholesale field. The ideal candidate will be responsible for following up on daily requirements, ensuring timely delivery of products, and managing communication with vendors. This role also includes data entry into our legacy system and requires strong organizational skills and the ability to prioritize tasks effectively.

Key Responsibilities:

Follow-Up and Communication:

• Daily Follow-Up: Monitor and follow up on daily requirements to meet delivery timeframes.
• Vendor Communication: Email vendors to follow up on samples, ensuring they are tracked and itemized by priority.
• Reporting: Provide the next steps for each sample and report back to the team with updates.

Organizational Tasks:

• Itemization: Organize and itemize information gathered from vendors, prioritizing tasks based on urgency and importance.
• Data Management: Ensure all gathered information is accurately documented and easily accessible.

Data Entry:

• Legacy System: Perform data entry tasks into our legacy system with a high level of accuracy and attention to detail.
• Information Management: Maintain and update records in the system, ensuring data integrity and accuracy.

Qualifications:

• Experience: Proven experience in the wholesale market, with a solid understanding of the processes involved.
• Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Communication Skills: Strong written and verbal communication skills, with experience in professional email communication.
• Attention to Detail: High level of attention to detail and accuracy in all tasks, especially in data entry and information management.
• Technical Skills: Proficiency in using email, data entry software, and legacy systems.
• Problem-Solving: Ability to gather information, itemize it, and provide clear next steps.

Preferred Qualifications:

• Experience with Legacy Systems: Familiarity with working on legacy data management systems.
• Proactive Attitude: Ability to anticipate needs and take initiative to ensure tasks are completed efficiently.