Job Summary: As a Data Entry/Finance Clerk, you will be responsible for performing accurate and efficient data entry tasks related to financial transactions, records, and reports. This role requires strong attention to detail, proficiency in numerical data entry, and familiarity with financial processes and terminology. The Data Entry/Finance Clerk plays a critical role in maintaining financial records, ensuring data accuracy, and supporting finance department operations.

Key Responsibilities:

1. Data Entry:

   • Enter financial data, such as invoices, receipts, expenses, and journal entries, into accounting software or spreadsheets accurately and efficiently.
   • Verify the accuracy of data input, comparing source documents to entered information and performing data validation checks as needed.

2. Financial Records Management:

   • Maintain and update financial records, including accounts payable, accounts receivable, general ledger entries, and expense reports.
   • Organize and file financial documents, ensuring proper documentation and recordkeeping for audit and compliance purposes.

3. Reconciliation and Reporting:

   • Assist in reconciling bank statements, credit card statements, and vendor statements to ensure accuracy and completeness of financial records.
   • Generate financial reports, summaries, and analyses using accounting software or spreadsheet tools as requested by management.

4. Accounts Payable and Receivable:

   • Assist in processing accounts payable invoices, verifying accuracy, coding expenses, and preparing payments for approval.
   • Follow up on outstanding accounts receivable, send reminders to customers, and reconcile payments received with invoices.

5. Expense Tracking and Analysis:

   • Track and categorize expenses, allocate costs to appropriate budget categories or departments, and prepare expense reports for review and approval.
   • Analyze expense trends, identify cost-saving opportunities, and provide insights to support financial decision-making.

6. Audit Support:

   • Assist with financial audits by providing requested documentation, supporting schedules, and explanations of financial transactions as needed.
   • Ensure compliance with internal controls, policies, and regulatory requirements related to financial data management.

7. Collaboration and Communication:

   • Collaborate with finance team members and other departments to ensure accurate and timely processing of financial transactions and data.
   • Communicate effectively with internal stakeholders, vendors, and customers regarding financial inquiries, discrepancies, and resolution.

Qualifications:

1. Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
2. Proven experience (1-2 years) in data entry, financial administration, or accounting role.
3. Strong numerical aptitude and proficiency in data entry with a high level of accuracy and attention to detail.
4. Familiarity with accounting principles, financial terminology, and basic accounting software (e.g., QuickBooks, Xero, SAP).
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and spreadsheet functions.
6. Analytical skills to interpret financial data, identify trends, and generate reports.
7. Ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
8. Strong communication and interpersonal skills, with the ability to work collaboratively in a team environment.
9. Integrity, reliability, and commitment to maintaining confidentiality of financial information.